Student Communication Guidelines
In order to support the cultural shift in communication methods at KU Medical Center, all parties are encouraged to utilize the communication tools that have been implemented (i.e. MyKUMC and campus calendar). However, some situations might still warrant the use of a broadcast message. This document serves to provide some guidelines on when and how a broadcast will be sent. Please note, broadcast emails reach only university students and staff, but are not sent to health system staff.
KU Medical Center Communication Methods
- Campus Calendar: The KU Medical Center Events Calendar is the central record for all scheduled events and activities sponsored by KU Medical Center and the primary means to announce events. The calendar is appropriate for medical center, school and/or organization sponsored events and serves as a helpful resource when planning future events.
- MyKUMC: The MyKUMC portal is a web-based application that is intended to aggregate information and services in a secure, easy, consistent and personalized way. The announcement channel should be used to give details on projects that cannot be advertised on the calendar (ex: a clothing drive).
- Groupwise Email: KU Medical Center provides electronic mail (“email”) to students when engaging in activities related to the university mission and follows the email guidelines. Public groups exist in Groupwise that target specific student populations on campus. Students may use the public student groups to contact other students.
- Broadcast: Broadcast emails are used for general announcements and business to staff, faculty and students. Broadcast email is used on an as-needed basis, typically for annual events and special occasions (ex: Student Research Forum). Particular entities on campus have access to broadcast. There are guidelines that will be followed when determining if a broadcast should be sent.
Email Grievance
The email guidelines are available in the Student Email Use Policy. These guidelines apply to any email sent, whether from an individual or broadcast account. If you believe an email that has been sent is a misuse of the stated policy, please contact the Associate Vice Chancellor for Information Technology or Chief Information Officer.
Bulletin Boards
Bulletin boards are provided throughout the campus for posting notices about special events and meetings. The taping of signs and posters to walls, doors and glass is prohibited. The Office of Student Life is responsible for displaying and removing your organization's signs on the university side of campus. University bulletin boards are located in all university buildings and are designated with a sign that reads, "University Postings Only". Drop 30 posters/fliers off to the Office of Student Life at least one week prior to your scheduled event or meeting.
In order to post signs on the hospital side of campus, all materials must be delivered to the valet desk of the hospital. Posters should be 8½ x 11 in size and should include both a sponsoring organization and date for removal. 30 copies are requested. All signs will be posted Wednesday mornings.
What to Include in Publicity
At a minimum, posters should include the group name sponsoring the event, contact information and date, time and location of your event. In addition, the Equal Opportunities Office requires the following statement to be included on all KU Medical Center displayed publicity:
“KU Medical Center is committed to equal opportunity and nondiscrimination in all programs and activities, and does not discriminate on the basis of race, color, creed, religion, national origin, ancestry, sex, age, sexual orientation, disability or veteran status. Disability accommodation requests should be directed to Cynthia Ukoko, ADA Coordinator: , or 913-945-7035.
If space is at a premium, use the following statement instead: “KUMC is an AA/EO/Title IX institution”.
Learn more about our Equal Opportunity Statement and Policy.
Visual Identity Brand Standards
When promoting events on campus, it is important to maintain university brand standards. Review brand guidelines and access available templates. Review brand guidelines and access available templates.
